Privacy policy

Information used by The Hive

• Employees: names, work locations and presence information.
• Visitors: names, contact details and local meeting registrations.
• Meetings: room bookings, times, organizers and attendee information.
• Emergency roll calls: employee and visitor snapshots, safety checks, and the identities and times recorded when a roll call is created or completed.
• Sign-in: organizational account information used to authenticate access.

Why this information is used

The Hive uses this information to show office presence, coordinate expected visitors and room bookings, manage the guest directory and support emergency roll calls.

Sources and access

Directory and calendar information comes from your organization's Microsoft 365 environment. Authorized users enter visitor details, local registrations and emergency checks in The Hive.

Workplace information is displayed to authorized organizational users. Configured meeting-room displays also show room information. Treat information visible on shared workplace screens with care.

Storage and retention

Visitor records, local meeting registrations and emergency roll-call records are stored by this application. Emergency snapshots remain a record of the roll call even when the guest directory or calendar later changes.

Contact your internal application administrator for the applicable organizational retention policy and how it applies to these records.

Sign-in and security cookies

The application uses cookies to maintain your signed-in session and protect form submissions. Authentication also uses your organization's Microsoft sign-in service.

Questions and requests

Contact your internal application administrator through your organization's internal support process for questions about personal information, or to request access, correction or deletion. They can provide the applicable organizational privacy policy and help with records held in Microsoft 365.

See also the Terms of use.